Office OS — get your office work done in half the time with AI

1 Create your accounts and get started in 30 minutes You set up accounts on Claude and ChatGPT, learn your way around both interfaces, and send
2 Claude or ChatGPT — when to use which Learn one simple rule of thumb for picking your tool: long documents and nuanced writing g
3 Build your fixed AI workstation You bring it all together into a daily routine: which tabs you keep open, where your reusa

1 How to write a prompt that works Learn the simple recipe: role, task, context and desired format. You'll write your own reu

1 The GDPR trap: what you must NEVER paste You get a clear list of data that must never be typed into ordinary AI tools: personal dat
2 Depaza.eu: your GDPR-safe AI for company data You set up Depaza.eu and learn to use it whenever a task involves sensitive company data.

1 Teach AI your own tone, so emails don't sound like a robot Take 3-5 emails you've written yourself and let Claude/ChatGPT infer your tone: are you sh
2 Write a finished email in 60 seconds You go from three keywords to a finished email. You hand the AI a recipient, a purpose and
3 Reply smart: from incoming mail to a clean draft You paste in an incoming email and ask AI to extract what the sender is actually asking fo
4 Turn a long email thread into decisions and next steps The endless thread with 14 replies becomes a clean summary: what was agreed, who does what
5 The hard email: complain, decline or break news without it escalating You practise the emails most people put off — the unhappy client, the colleague who keeps
6 Build your email template bank with ready-made prompts Gather your best email prompts in one place: follow-up, proposal, meeting invite, cancella

1 Capture the notes properly from the start Learn how to produce raw material AI can actually use: record the meeting (Teams/Zoom tran
2 The standing minutes prompt: decisions, to-dos and owners You get a battle-tested prompt that always returns the same structure: a short summary, de
3 Clean up a chaotic Teams or Zoom transcript Raw transcripts are full of interruptions, 'uhm's and cross-talk. You'll learn to make the
4 Pull out the to-do list and send it on Learn to isolate only the action points from the minutes and turn them into a clean list w
5 Match tone and length to the reader The same meeting often needs to land three ways: a short status note to your boss, a full
6 Fact-check and send: stop the AI from inventing decisions A summary with a wrong decision in it is worse than no summary at all. You'll learn a fast

1 Formulas without the lookup: describe what you want, get the formula back Stop googling 'how do I do a SUMIF'. Instead, describe in plain language what you want to
2 Clean up messy data in minutes instead of hours You take a typical messy spreadsheet — duplicates, inconsistent spelling, dates in four fo
3 Pivot Tables Explained Like You're Human — and Built in 5 Minutes Pivot tables intimidate most people. You let AI explain exactly which fields go in rows, c
4 Ask your data questions: find patterns, peaks and outliers You paste in your numbers and ask AI directly: 'what stands out, where are we slipping, wh
5 From spreadsheet to conclusion: write the executive summary automatically Numbers alone convince no one. You let AI turn your analysis into a short, clear prose sum

1 From mess to structure: build a slide outline in 5 minutes Take your loose notes, a Word document, or just an idea in your head and ask AI to build a
2 Write the slide text: short points instead of walls of text Ask AI to turn your long paragraphs into sharp bullet points with max. 6 words per line an
3 Build the finished PowerPoint file straight from AI Get AI to deliver the outline in a format you can paste directly into PowerPoint via the O
4 Speaker notes that mean you never read off the slide Ask AI to write speaker notes under each slide — what you actually say, not what's on scre
5 Tailor the deck to the audience and trim it in minutes Learn to ask AI for three versions of the same deck: 20 minutes for leadership, a 5-minute

1 From blank page to finished draft: write the report with a brief Learn to give AI a short brief — purpose, audience, length, tone and the 3-5 points that m
2 Summarise 40 pages of research into one page you can actually use You load a long report, a set of rules, or several documents and ask AI for a summary at t
3 Turn a meeting into minutes and a decision memo in 10 minutes Take your raw notes or a transcript from the meeting and let AI turn them into clean minut
4 Turn raw numbers and notes into a finished analysis You take an export, a spreadsheet or a pile of observations and ask AI to find patterns, f
5 Keep the facts straight: stop AI from inventing numbers and sources The most important habit in the whole module. You learn to tell AI to use only the materia

1 Create your first Project in Claude (and keep all your context in one place) Today you create a Project for one of your recurring tasks — say 'Weekly leadership report
2 Write fixed instructions so Claude knows your role and tone You write a short 'about me' instruction for your Project: your title, your department, yo
3 Build a prompt template for your most repeated task You pick the task you do most often — a meeting recap, a status email or a proposal review
4 Advanced moves: show an example, ask for several versions, let Claude ask the questions You try three techniques that raise quality sharply: give Claude an example of a good answ
5 Let Claude check and improve its own work You learn to ask Claude to be critical of its own draft: 'find the three weakest points an
6 Build your personal prompt library for the week's recurring tasks You gather 5-7 of your best prompts in one document, sorted by task type: emails, minutes,

1 Map your week: find the tasks AI should take over You make a quick list of everything you do each week — emails, meeting notes, status updat
2 Build your Monday routine: 15 minutes that set up the week You build a fixed Monday routine where, in a quarter of an hour, you ask AI to clear your
3 Automate the recurring tasks with fixed templates You take your 3 most repeated tasks — say the weekly status email, your meeting-notes form
4 Run a speed check on your week: measure how much time you actually save You build a simple spreadsheet noting which tasks you used AI for, and how long each took
5 Keep the momentum: your 4-week plan to make AI a habit You lay out a realistic plan for the next 4 weeks: one new AI habit at a time, so nothing

Get your office work done in half the time